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Promoting Live, Hybrid, and Virtual Events Effectively in a Social World


Over the past couple of years, all events have been virtual; now that things are opening up, many businesses are opting for Hybrid events.

Why?

There’s an added flexibility for your customers and prospects who may not be able to attend in person. It also adds a new revenue stream for lower-cost virtual attendees if your events are paid.

The challenge is, getting and keeping the attention of your audience. Especially in the noisy social media world we now live in.

Today we’ll be talking about driving interest and registrations to your webinar, hybrid or live event.

What’s working?

Promoting your events effectively can be the make or break of a successful outcome.

We’ll take you through our See, Think, Do, Care strategy to help you take control and build your desired event.

What's working?

Let’s dive in!

Webinar Promotional Timeline – 2 Sides to a Coin

4-6 Weeks Before Event:

  • Generate buzz via organic and boosted social media posts, announcements, reminders, promotions, etc.
  • Confirm existing ticket holders and nurture new registrants to avoid attrition Webinar Promotional Timeline - 2 Sides to a Coin

1 Week to Event:

  • Keep the energy going- send reminders to registrants leading up to the event 
  • Announce once the event is live

Post-Event Follow Up:

  • Gage outcome with follow up emails
  • Share photos & memorable moments

See Think Do Care

Promotional Email Marketing Plan (Leads)

Make an offer that directly benefits your audience.

Send out an email Reminder 24 – 48 Hours before the event.

Send another email that the event is live.

Promotional Email Marketing Plan (Leads)

Create quality social media posts to increase awareness and remind people about the upcoming event.

Social Lead Engagement Nurturing – 4-6 Weeks Before Event

  • Upload your leads and create custom audiences
  • Boost relevant and “nugget” style content on social for engagement
  • Nurture and convert leads into your custom audience with Calls to Action
  • Create first send off emails with engaging CTAs
  • Offer incentive and urgency for attendees to join your event

Social Lead Engagement Nurturing – 4-6 Weeks Before Event

Lead Nurturing Email – 1 Week Before Event

  • Send reminder emails to the unregistered people
  • Offer Exclusives
  • Show Off Your Best Event Details
  • Promoting on social media with incentives  (contests, live streaming)
  • Accept on Day Registrations 
  • Offer value to people who registered

Lead Nurturing Email – 1 Week Before Event

Lead Nurturing – Post Event: People Who Attended

So your event went great; now what? 

Continue the conversation by following up with attendees and those who couldn’t make it! 

1. Thank everyone involved

2. Ask for event feedback

3. Send a round-up email to those who couldn’t attend 

4. Offer coupon codes for future events

5. Create social media highlights

Lead Nurturing – Post Event: People Who Attended

Lead Nurturing – What About People Who Didn’t Attend?

  • Don’t give up on them!
  • Follow-up with an On-Demand version
  • Provide a flexible way for your leads to consume valuable content
  • Create snackable social videos from your event
  • Promote and boost your social media audiences we discussed earlier
  • This keeps your content and engagement fresh (and can reactivate cold leads)

Lead Nurturing – What About People Who Didn’t Attend?

Further Nurturing With Continued Use of These Channels

Continue to use these channels to ensure you’re getting:

  • Engagement
  • Retention
  • Referrals
  • Reviews
  • Additional Sales

You can start to create custom audiences and boost content and offers to your existing customers.

Further Nurturing With Continued Use of These Channels

Paid campaigns and Facebook Boosted Videos that will increase awareness and retention.

That’s a Wrap!

Ensure you’re nurturing your leads from start to finish.

Provide them with an intro offer that they want and follow up continuously with pain points and solutions.

Have your webinar planned out ahead of time with exclusive content throughout the journey.

That’s a Wrap!

Remember, this is only the beginning. Keep on nurturing.

We hope you enjoyed learning about Promoting Live, Hybrid, and Virtual Events Effectively in a Social World. If you’re looking for more great content, check out some of our other reads below:

Unleashing the Power of TikTok for Your Business – How to Get Started and Grow

Boost Your Shopify Sales Using Social Media eCommerce Features

Top Social Media Hacks to Drastically Boost Audience Engagement & Views

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